City Clerk


On June 25, 1919, Massachusetts voted in favor of the Nineteenth Amendment. By August of 1920, 36 states (including Massachusetts) ratified the amendment, giving women the right to vote. - the following are the first three women in Haverhill who registered to vote!
voters_Page_1 - Copy
voters_Page_2 - Copyvoters_Page_3 - Copy

City Census has been sent out - please respond and return to us as soon as you can.
Every year the City Clerk's Office mails the annual city census to all residential households as required by Massachusetts General Law Chapter 51 Section 4. Responding to the Annual Census keeps your voting status active.  Even if you are not a registered voter, responding to the census will ensure that the City Clerk’s Office can provide you with proof of residency.  An accurate count of residents in Haverhill assists in providing better municipal services. 

 Please return your census within ten (10) days of receipt either by mail, in person (postage is required if returning by mail).

(Dog license renewal applications are included in the census - if you do not have a dog, no need to fill it out.  Dog License renewal starts March 1 - May 31)

 Can I Tell if I Am Registered to Vote Using the Census?

 If a capital letter is shown under the "Party" column next to your name than you are currently registered to vote.

If you are unsure of what that letter means please feel free to click here and you will be directed to the Secretary of the Commonwealths website.

There is No Letter Next to My Name, How Can I Register to Vote?

 First, it is important to know that you cannot register to vote using the annual census form.

 If you wish to register to vote you can do so in person at the City Clerk's Office,online by clicking here, at the Registry of Motor Vehicles or by mailing in a Voter Registration Form to the Haverhill City Clerk's Office.

 There is a party designation next to my name can I change it?

 Yes, if you are already registered to vote, you can change your party by crossing out the letter next to your name and writing the letter of what party you would like to be in under it. Please remember that any registered voters who make a change through the census must sign the census in order for that change to be made.

 I have my census and everything is accurate...

 If there are no changes needed to be made, please sign and date your form on the line provided at the bottom of the form and return it to the clerk's office.

You can also sign it and scan to us to  This is ONLY if there are NO changes to your census information.

 The address listed on the census is incorrect, can I change it?

 If the entire household has moved within or outside of Haverhill, clearly write the new address in the space provided. Please note that residents within the household who are registered voters must provide their original signature to process any changes, including a new address.

 If an individual resident has moved they can change their address via the census but REMEMBER, they must provide their original signature on one of the provided lines. They can also send a signed letter to the City Clerk's Office stating that they moved.

If you need a census form, you can click here.  

For more information please contact the City Clerk's Office at 978-374-2312 or by e-mail at

November 2018 - State Election Official Results

September 2018 - State Primary Election Official Results

Office of the City Clerk- Mission Statement:

Welcome to the City Clerk's Office Website! We hope that you find the following information helpful and informative concerning the services we provide the residents of Haverhill.

The City Clerk is the head of the City's Department of Records and keeper of the City archives, keeper of vital statistics, and the custodian of the City seal and all public records belonging to the City. In addition, the City Clerk is the administrator of the oath of office to all City Officers and performs all duties with regard to the conduct of elections and other such matters provided by general laws.

 City Clerk- Duties and Responsibilities:

  1. Keep systematic files of all public records of the City.
  2. Establish and maintain procedures for the keeping of vital statistics; assure the prompt issuance of the correct vital statistic records as requested.
  3. Establish and maintain system for keeping records of municipal meetings.
  4. Maintain legally required postings and timely information on the City bulletin board.
  5. Issue dog licenses; collect fees for licenses.
  6. Receive claims against the City and provide claimant with information as to procedures.
  7. Administer oath of office to all City officials.
  8. Prepare, distribute, receive, review for accuracy, and record City census.
  9. Administration of all elections.
  10. Provide pertinent legal documents to City departments that are impacted by law, ordinance, or contract.
  11. Prepare City Council agenda and maintain a file of all City Council documents. Prepare minutes of City Council meetings

 City Clerks Fee Schedule



The 2018 Census has been mailed - please return as soon as possible - failure to respond could result in being removed from the voter list.  Also, this year our vendor used the National Change of Address system so many people who have moved from Haverhill are receiving the Census.  If you are such a recipient, please sign as well as any other voter in your household, and let us know you have moved from Haverhill - we will update your information in our voter system.

If there are no changes to your census, you can now email it back to us:

2019 Election Calendar

City Council Public Participation Form 

Public Records Request information

Conflict of Interest training for Municipal Employees 

Attorney General Healey's Open Meeting Law Guide

Open Meeting Law training

Sec. of State Galvin's Public Records Regs.-updated 1-2017

Voters can now register and make changes to their voter registration on line!

Secretary of the Commonwealth William Francis Galvin is pleased to announce that online voter registration is available in the Commonwealth through the portal launched by his office. This important advancement will make registration easier and more convenient as well as cut costs relating to the printing of voter registration forms.

Massachusetts citizens can apply online by visiting Secretary Galvin’s website at and clicking the “Massachusetts Register to Vote Online” button to access the online application system. Any Massachusetts citizen who has a valid identification card issued by the Registry of Motor Vehicles will be able to use the online system to apply to register to vote, update their address or change their party enrollment.

Massachusetts citizens who do not have identification issued by the Registry of Motor Vehicles can still complete an application online which they can print, sign and mail or hand-deliver to their local election official.

Please send all meeting notices: 

The Haverhill City Clerk's office is proud to announce its new Facebook page - sign up for notifications and post your questions!


 City Clerk Transaction Listing and forms:

City Clerk, Linda L Koutoulas

Asst. City Clerk/Lic. Comm. Clerk, Laura Angus
Hours: Monday - Friday, 8AM-4PM

Telephone: 978-374-2312
Fax: 978-373-8490


  1. Birth Certificates
  2. Death Certificates
  3. Marriage Certificates
  4. Business Certificates
  5. Voter Registration  English   Spanish  On-Line
  6. Absentee ballots - English    Spanish
  7. Pollworker application
  8. Claims against City for damage 


  1. Dog License
  2. Livery/Taxi Licenses
  3. Second Hand Dealer License
  4. Marriage License
  5. Raffle Licenses
  6. Flea market licenses
  7. Drainlayer license
  8. Yard sale permits
  9. Junk dealer license
  10. Fortune teller/palm reading license