City Clerk

City Clerk and Acting License Commission Clerk, Linda L Koutoulas

Hours: Monday - Friday, 8AM-4PM

Telephone: 978-374-2312
Fax: 978-373-8490

City Clerk Transaction Listing and forms:

  1. Birth Certificates 
  2. Death Certificates
  3. Marriage Certificates
  4. Business Certificates
  5. Voter Registration  English   Spanish  On-Line
  6. Absentee ballots - English    Spanish
  7. Pollworker application
  8. Claims against City for damage 


  1. Dog License
  2. Livery/Taxi Licenses
  3. Second Hand Dealer License
  4. Marriage License - we also perform marriages by appointment in the Clerk's office.
  5. Raffle Licenses
  6. Flea market licenses
  7. Drainlayer license
  8. Yard sale permits
  9. Junk dealer license
  10. Fortune teller/palm reading license

 Voter information:

Unofficial Results - Sept 1 State Primary

 News:  New polling locations for November election: Greystone Elderly Housing (7-01) moving to Bradford Elementary and Washington Sq (1-02) moving to Citizen Center- to allow for distancing needs due to COVID 19.

Also new poll location:  Northpoint Bible College (2-01) moving to Hunking Middle School Library- request of college.

Polling Place Impact Report - 2020 Elections
Additional impact report for Ward 2, Prec 1.

New Polling locations

   NEW! Vote by mail on line application process
Register to vote or change registration:

Am I registered to vote:

Track my ballot:

Military or overseas voters Federal Postcard application:

Early voting for the State Election (November 3) will take place October 17 - 30  -you can vote by mail or in person.

Click here for application.

Applications must reach your local election office by October 28 for the State Election.

State Election ballots need to be postmarked no later than November 3 and must be back at your local election office no later than November 6.

 Last day to register to vote is Saturday, Oct 24 2020- Haverhill City Clerk's office - 2-4PM and 7-8PM


Yard sales will now be permitted but must follow COVID restrictions - social distancing, wearing of masks and handling of merchandise to the minimum.  See "yard sales" on sidebar to the left.

 Executive Order from the Mayor of the City of Haverhill and the Haverhill Board of Health relative to the operations of essential services


Recently, you should have received a letter from the U.S. Census Bureau, inviting you to go online to respond to the 2020 federal Census.  The U.S. Census counts every person in the country every 10 years. The information gathered through the census is used to decide how much our communities get in state and federal money for things like public health, transportation, and education.  The census is quick, easy, and important, and all of your answers are confidential.  Please visit and be counted today.
This census is different from the City Census (also called Street listing).  It's important that you complete both censuses.  

Office of the City Clerk- Mission Statement:

Welcome to the City Clerk's Office Website! We hope that you find the following information helpful and informative concerning the services we provide the residents of Haverhill.

The City Clerk is the head of the City's Department of Records and keeper of the City archives, keeper of vital statistics, and the custodian of the City seal and all public records belonging to the City. In addition, the City Clerk is the administrator of the oath of office to all City Officers and performs all duties with regard to the conduct of elections and other such matters provided by general laws.

 City Clerk- Duties and Responsibilities:

  1. Keep systematic files of all public records of the City.
  2. Establish and maintain procedures for the keeping of vital statistics; assure the prompt issuance of the correct vital statistic records as requested.
  3. Establish and maintain system for keeping records of municipal meetings.
  4. Maintain legally required postings and timely information on the City bulletin board.
  5. Issue dog licenses; collect fees for licenses.
  6. Receive claims against the City and provide claimant with information as to procedures.
  7. Administer oath of office to all City officials.
  8. Prepare, distribute, receive, review for accuracy, and record City census.
  9. Administration of all elections.
  10. Provide pertinent legal documents to City departments that are impacted by law, ordinance, or contract.
  11. Prepare City Council agenda and maintain a file of all City Council documents. Prepare minutes of City Council meetings

 City Clerks Fee Schedule



City Council Public Participation Form 

Public Records Request information

Conflict of Interest training for Municipal Employees 

Attorney General Healey's Open Meeting Law Guide

Open Meeting Law training

Sec. of State Galvin's Public Records Regs.-updated 1-2017


Voters can now register and make changes to their voter registration on line!

Secretary of the Commonwealth William Francis Galvin is pleased to announce that online voter registration is available in the Commonwealth through the portal launched by his office. This important advancement will make registration easier and more convenient as well as cut costs relating to the printing of voter registration forms.

Massachusetts citizens can apply online by visiting Secretary Galvin’s website at and clicking the “Massachusetts Register to Vote Online” button to access the online application system. Any Massachusetts citizen who has a valid identification card issued by the Registry of Motor Vehicles will be able to use the online system to apply to register to vote, update their address or change their party enrollment.

Massachusetts citizens who do not have identification issued by the Registry of Motor Vehicles can still complete an application online which they can print, sign and mail or hand-deliver to their local election official.

Please send all meeting notices: 

The Haverhill City Clerk's office is proud to announce its new Facebook page - sign up for notifications and post your questions!