City Clerk

City Clerk Clerk, Linda L Koutoulas
Assistant City Clerk, Kaitlin Wright
Hours: Monday - Friday, 8AM-4PM
Telephone: 978-374-2312
Fax: 978-373-8490

City Clerk Transaction Listing and forms:

  1. Birth Certificates 
  2. Death Certificates
  3. Marriage Certificates
  4. Business Certificates
  5. Voter Registration  English   Spanish  On-Line
  6. Absentee ballots - English    Spanish
  7. Pollworker application
  8. Claims against City for damage 


  1. Dog License
  2. Livery/Taxi Licenses
  3. Second Hand Dealer License
  4. Marriage License - we also perform marriages by appointment in the Clerk's office.
  5. Raffle Licenses
  6. Flea market licenses
  7. Drainlayer license
  8. Yard sale permits
  9. Junk dealer license
  10. Fortune teller/palm reading license

Nov 2, 2021 Municipal election- Unofficial Results

Please be advised that the Clerk’s Office sent confirmation cards to those voters who had not returned the 2021 census.  Under state law, any voter who did not return this year’s City census/street listing, must be made ‘inactive” and sent a notice.  The confirmation notice allows a voter to become active again at the same address or change their voter registration address within the City of Haverhill.  

Unfortunately, an error occurred during the mail merge process which placed the wrong last name on some of the cards.  If you received a card with the correct first name and middle name but wrong last name is wrong, this is the mailing error on our end. We will be redoing this mailing.  If you have already returned your card, you may not receive a second one if we have processed it.  Otherwise, all inactive voters will receive another card in order make sure our information will be correct.  These cards will be sent out in the next few weeks.

This was an unintentional error that occurred within office and is not the result of fraud or deception. 

                We apologize for any confusion.

If you would like to check your voter status or have questions, please feel free to contact us at 978-374-2312 or

If you have lost your census, here is a link to a blank form: 2021 Census


Yard sales will now be permitted but must follow COVID restrictions - social distancing, wearing of masks and handling of merchandise to the minimum.  See "yard sales" on sidebar to the left.

 Executive Order from the Mayor of the City of Haverhill and the Haverhill Board of Health relative to the operations of essential services


Office of the City Clerk- Mission Statement:

Welcome to the City Clerk's Office Website! We hope that you find the following information helpful and informative concerning the services we provide the residents of Haverhill.

The City Clerk is the head of the City's Department of Records and keeper of the City archives, keeper of vital statistics, and the custodian of the City seal and all public records belonging to the City. In addition, the City Clerk is the administrator of the oath of office to all City Officers and performs all duties with regard to the conduct of elections and other such matters provided by general laws.

 City Clerk- Duties and Responsibilities:

  1. Keep systematic files of all public records of the City.
  2. Establish and maintain procedures for the keeping of vital statistics; assure the prompt issuance of the correct vital statistic records as requested.
  3. Establish and maintain system for keeping records of municipal meetings.
  4. Maintain legally required postings and timely information on the City bulletin board.
  5. Issue dog licenses; collect fees for licenses.
  6. Receive claims against the City and provide claimant with information as to procedures.
  7. Administer oath of office to all City officials.
  8. Prepare, distribute, receive, review for accuracy, and record City census.
  9. Administration of all elections.
  10. Provide pertinent legal documents to City departments that are impacted by law, ordinance, or contract.
  11. Prepare City Council agenda and maintain a file of all City Council documents. Prepare minutes of City Council meetings

 City Clerks Fee Schedule



City Council Public Participation Form 

Public Records Request information

Conflict of Interest training for Municipal Employees 

Attorney General Healey's Open Meeting Law Guide

Open Meeting Law training

Sec. of State Galvin's Public Records Regs.-updated 1-2017


Voters can now register and make changes to their voter registration on line!

Secretary of the Commonwealth William Francis Galvin is pleased to announce that online voter registration is available in the Commonwealth through the portal launched by his office. This important advancement will make registration easier and more convenient as well as cut costs relating to the printing of voter registration forms.

Massachusetts citizens can apply online by visiting Secretary Galvin’s website at and clicking the “Massachusetts Register to Vote Online” button to access the online application system. Any Massachusetts citizen who has a valid identification card issued by the Registry of Motor Vehicles will be able to use the online system to apply to register to vote, update their address or change their party enrollment.

Massachusetts citizens who do not have identification issued by the Registry of Motor Vehicles can still complete an application online which they can print, sign and mail or hand-deliver to their local election official.

Please send all meeting notices: 

The Haverhill City Clerk's office is proud to announce its new Facebook page - sign up for notifications and post your questions!