City Clerk

City Clerk and Acting License Commission Clerk, Linda L Koutoulas,

Hours: Monday - Friday, 8AM-4PM

Telephone: 978-374-2312
Fax: 978-373-8490

City Clerk Transaction Listing and forms:

  1. Birth Certificates 
  2. Death Certificates
  3. Marriage Certificates
  4. Business Certificates
  5. Voter Registration  English   Spanish  On-Line
  6. Absentee ballots - English    Spanish
  7. Pollworker application
  8. Claims against City for damage 


  1. Dog License
  2. Livery/Taxi Licenses
  3. Second Hand Dealer License
  4. Marriage License - we also perform marriages by appointment in the Clerk's office.
  5. Raffle Licenses
  6. Flea market licenses
  7. Drainlayer license
  8. Yard sale permits
  9. Junk dealer license
  10. Fortune teller/palm reading license


Traditional yard sales are not allowed at this time -  On line – virtual yard sales are allowed under e-commerce guidelines that would allow curbside pick up of prepaid items.


Executive Order from the Mayor of the City of Haverhill and the Haverhill Board of Health relative to the operations of essential services


Postponement of Special Permit hearing for 211-219 Lincoln ave before the City Council - originally scheduled for April 14 2020

Postponement of Special Permit hearing for 367-369 Hilldale ave before the City Council originally scheduled for April14 2020 


Recently, you should have received a letter from the U.S. Census Bureau, inviting you to go online to respond to the 2020 federal Census.  The U.S. Census counts every person in the country every 10 years. The information gathered through the census is used to decide how much our communities get in state and federal money for things like public health, transportation, and education.  The census is quick, easy, and important, and all of your answers are confidential.  Please visit and be counted today.
This census is different from the City Census (also called Street listing).  It's important that you complete both censuses.  

Advisory from Governor Baker and MA ABCC

On Sunday, March 15, 2020, Governor Charlie Baker issued an Order Prohibiting the Gathering of More Than 25 People and On-Premises Consumption of Food or Drink, barring all on-premises consumption of food and drink in Massachusetts in light of the COVID-19 pandemic. The text of the Governor’s Order can be found HERE.
Effective beginning at 12:00 a.m. on Tuesday, March 17, 2020, all on-premises consumption licensees are prohibited from selling alcohol to the public until 11:59 p.m. on April 5, 2020. This includes restaurants, bars, hotels, general-on-premises, clubs, war veterans’ clubs, continuing care retirement communities, pub-brewers (M.G.L. c. 138, §§ 12 and 19D), farmer-series pouring permits, and manufacturer’s pouring permits (M.G.L. c. 138, §§ 19(b), 19B(n), 19C(n), and 19E(o)). These establishments are also prohibited from serving any food or drinks for on-premises consumption; only takeout and delivery of food is permitted.
Please note that this Advisory does not apply to licenses for off-premises consumption, including grocery stores, pharmacies, package stores, direct wine shippers, and farmer-series licensees (M.G.L. c. 138, §§ 15, 19B(g)(2), 19C(g)(7), 19E(g)(7), and 19F).
As always, all licensees must ensure that they comply with the laws of the Commonwealth of Massachusetts, and that sales of alcoholic beverages take place only as authorized by federal, state, and local law. All questions should be directed to Ralph Sacramone,, 617-727-3040 ext 731.
-(Issued March 15, 2020)

 March 3 2020 Pres Primary Official results

Office of the City Clerk- Mission Statement:

Welcome to the City Clerk's Office Website! We hope that you find the following information helpful and informative concerning the services we provide the residents of Haverhill.

The City Clerk is the head of the City's Department of Records and keeper of the City archives, keeper of vital statistics, and the custodian of the City seal and all public records belonging to the City. In addition, the City Clerk is the administrator of the oath of office to all City Officers and performs all duties with regard to the conduct of elections and other such matters provided by general laws.

 City Clerk- Duties and Responsibilities:

  1. Keep systematic files of all public records of the City.
  2. Establish and maintain procedures for the keeping of vital statistics; assure the prompt issuance of the correct vital statistic records as requested.
  3. Establish and maintain system for keeping records of municipal meetings.
  4. Maintain legally required postings and timely information on the City bulletin board.
  5. Issue dog licenses; collect fees for licenses.
  6. Receive claims against the City and provide claimant with information as to procedures.
  7. Administer oath of office to all City officials.
  8. Prepare, distribute, receive, review for accuracy, and record City census.
  9. Administration of all elections.
  10. Provide pertinent legal documents to City departments that are impacted by law, ordinance, or contract.
  11. Prepare City Council agenda and maintain a file of all City Council documents. Prepare minutes of City Council meetings

 City Clerks Fee Schedule

 Official results - Nov 5 2019 Municipal Election


The 2019 Census has been mailed - please return as soon as possible - failure to respond could result in being removed from the voter list.  Also, this year our vendor used the National Change of Address system so many people who have moved from Haverhill are receiving the Census.  If you are such a recipient, please sign as well as any other voter in your household, and let us know you have moved from Haverhill - we will update your information in our voter system.

The City Clerk's office is required to inactivate those voters who have not returned this year's census.  If you have not returned this year's census, you are now an inactive voter and we will be sending you a confirmation card.  When you receive this card, please fill out and return to us (prepaid) and we can return you to active status and update your census.


Being an inactive voter will still allow you to vote in the upcoming elections but you will have to fill out a form and show ID or proof that you still live at that address.  You can check your status at this link: Voter registration.  If you are inactive and have not voted in 2 consecutive biennial state elections, you will be deleted from the voter list - we will notify you of such action.


If you have any questions, please feel free to contact us at the clerk's office.


If there are no changes to your census, you can now email it back to us:

City Council Public Participation Form 

Public Records Request information

Conflict of Interest training for Municipal Employees 

Attorney General Healey's Open Meeting Law Guide

Open Meeting Law training

Sec. of State Galvin's Public Records Regs.-updated 1-2017


Voters can now register and make changes to their voter registration on line!

Secretary of the Commonwealth William Francis Galvin is pleased to announce that online voter registration is available in the Commonwealth through the portal launched by his office. This important advancement will make registration easier and more convenient as well as cut costs relating to the printing of voter registration forms.

Massachusetts citizens can apply online by visiting Secretary Galvin’s website at and clicking the “Massachusetts Register to Vote Online” button to access the online application system. Any Massachusetts citizen who has a valid identification card issued by the Registry of Motor Vehicles will be able to use the online system to apply to register to vote, update their address or change their party enrollment.

Massachusetts citizens who do not have identification issued by the Registry of Motor Vehicles can still complete an application online which they can print, sign and mail or hand-deliver to their local election official.

Please send all meeting notices: 

The Haverhill City Clerk's office is proud to announce its new Facebook page - sign up for notifications and post your questions!